Immediately add cash flow to your dental practice
Cash flow is king for dental offices, and finding strategic ways to increase it goes a long way. It goes beyond just looking at your books to see where you have extra costs. Here are 10 ways you can immediately increase cash flow in your dental office.
1. Raise your fees
This is the simplest way to increase your cash flow and give yourself a raise. Based on conversations with our coaching clients, we find that most practices haven’t raised their fees in the last eighteen months. It sounds simple, but when was the last time you did it across the board? Do it now.
2. “Would you like whiter teeth?”
If you simply look at each patient in the eye and ask “Would you like to have whiter teeth?” or “Are you happy with the color of your teeth?” – your cash flow will automatically improve. One study focusing on dental patients’ lifetime customer value suggested that your practice will increase by 10% over the course of one year simply by asking this question to every patient. Plus, patients who undergo whitening are more open to other cosmetic treatments and are more prone to refer to others. Don’t be afraid – they won’t bite. You’ll be amazed at how this simple question leads to other discussions.
3. Get on your collections
Make a list of everyone that owes you money for one reason or another and call them! Get a credit card number from them right on the telephone! For those who don’t pay, send them a #207 “Statement Of Delinquency” form!
4. Offer fluoride and sealants to all children and adults
It’s not a huge moneymaker but, it sure helps with cash flow. Plus, it provides a better service.
5. Save money on your credit card processing
There’s a new game in town for credit card processing – you pay just a small monthly flat fee and no “overage percentage.” This will instantly save you money. Go to Fattmerchant to get started. They can even give you a free terminal! This is the kind of stuff your bank does not want you to know.
6. Renegotiate your lease
Even if your lease isn’t up, you can totally redo your terms if you sign on for a few more years. Dentists are dream tenants and you aren’t going anywhere. So leverage that to your advantage. This can immediately put lots of cash in your pocket and is one of the easiest ways to save money long-term.
7. Negotiate your PPO fees
Don’t be intimidated by the PPOs. They need you more than you need them and are often willing to bump your reimbursements up a bit.
8. Talk with your accountant about the upcoming year
There are accountants, and there are accountants. If you aren’t working with a CPA who has many dental clients and knows the ins and outs of our profession, you’re probably losing out. Not only can they analyze your cash flow and make suggested improvements, but they can also look for tax deductions and opportunities of which you may not be aware. This move alone can put thousands back into your cash flow and pocket!
9. Stop watching and start doing
One of the most dangerous phrases in dentistry is “Let’s watch it.” Or sometimes we don’t even say it; we just write it in the chart or make a mental note. But the question is, “watch it” do what? Do dental problems reverse themselves? Does perio disease get better on its own? No. Don’t be afraid to tell a patient what they need. And remember, doing things now is always better for the patient and less expensive as well. Stop watching – start doing!
10. Review ALL of your expenses
Complacency is a cash-flow killer. Most of us have many expenses on auto-pilot, costing thousands or even tens of thousands each year. When was the last time you reviewed all of your insurance policies? They can all be negotiated. Office liability, malpractice… all of them. Not only can you ask for better pricing, you should also find out if you’re over-insured. And while you are at it, check every expense that is automatically billed each month. We call these things “lazy expenses,” and they keep churning away at your checkbook.